How should digital contract templates for house maintenance services be designed to be able to enter into contracts completely digitally with customers?
House maintenance services is a very wide concept. It can include everything from gardening, crafts in apartments and villas or service on properties in tenant-owner associations. The industry provides services to individuals, companies, the state and the municipality.
The contracts you enter into with your customers should list what you agree on:
• WHAT to do? That is, which activities are to be performed. This also often includes an estimate of material consumption. An example is that an electrician installs a new socket in an apartment.
• WHEN should the work be performed? Sometimes the work has to be done on several different occasions. Are there conditions for the job to be performed? For example, the customer must remove furniture in their apartment.
• HOW much does it cost? Here you should also list any ROT / RUT deductions that the customer wants to use.
• WHAT conditions apply. For example, payment terms, guarantees and standard clauses.
What, when and how is different for each assignment and is of course essential information for your company to be able to plan and carry out the assignment. A contract system that supports industry-specific contract templates gives you the opportunity to easily extract relevant information from the contract completely automatically. For example, resource planning, work orders and invoicing documents. If you work in a larger business, you may have an IT system for just this. In that case, look at how a contract solution can exchange data with surrounding systems.
You will probably come a long way with the contract system's own reporting functions. Examples are invoicing reports, work orders and inspection protocols.
Below are some points to go through for those who work in the house maintenance service industry and who are considering using digital contracts.