What alternatives are there today to get acceptance from the parties of a contract? How do you effectively gather acceptance - or signatures as many say - from one or more recipients for a particular document?
Many companies, organizations and private individuals in Sweden have encountered e-signing in some form. What variants are there, how valid are they and what is an e-signature?
This article covers some background and gives you information that will hopefully help you navigate in the signing jungle.
Different sources use different terms and these are not always well defined. Because the concepts are so new, misunderstandings easily arise.
Contracts in various forms may be the first thing you think of in relation to acceptance, but there are many other documents where an acceptance is required. There are of course a countless number of documents that can be mentioned but the list below gives some examples.
As we mentioned earlier, in this article we use the word "accept" to describe the act of accepting a contract or document. Performing an accept in practice, can be done in many different ways and we call these "signing methods". Some signing methods with explanations:
Choosing a signing method is important and which signing method you choose is important in several respects. It is also an advantage to provide several different signing methods to the signatories to minimize the risk that either party will not be able to give acceptance.
For companies and organizations that handle many documents, a need quickly arises to be able to handle accepted documents and their contents in a structured way. It goes too far in this article to describe how this is done in a good way, but an important aspect is that it is an advantage to be able to carry out both obtaining acceptance and document management of accepted documents in one and the same system.
After reading this article, you will hopefully be a little more informed about which of your company's contracts and documents need acceptance, which signing methods are available and which your company can use. We have also touched on the importance of thinking through the entire process, ie how contracts and documents are handled from drafts to archiving.
Maybe you have also discovered new opportunities that you want to try? If you have questions, you can always contact us at Avtalsbanken for a discussion.
Below are some sources for those who are interested in more information.